Safer Recruitment and DBS


The Diocese of Southwell and Nottingham require DBS checks to be renewed every 3 years, these are currently completed by APCS.  The Diocese will only accept DBS certificates completed by other agencies if they are registered with the DBS Updating Service. 

There is an expectation that all clergy, readers, Church Wardens, and all PCC members and other Church Officers (paid or volunteers) who lead or help with children’s or adults’ activities, are DBS checked. The level of check will vary from a basic check to enhanced check depending on the role of the individual and their duties within the church.

Helpful resources 

(Contact the Safeguarding Team if you have any questions regarding your DBS)

Levels of DBS and training required for church officer roles

Safer Recruitment and People Management Guidance

Code of Safer Working Practice

Safer Recruitment – Permission to Officiate

Safer Recruitment and People Management FAQs

Personal Specification Template

Application Form for Volunteers Template

Reference Request Forms for Volunteer Positions

Confidential Declaration 2023 & Confidential Declaration Privacy Notice 2023

Example Interview Questions

DBS Role Eligibility Guidance

DBS application fee matrix (valid from 6 April 2022)

Paid by parishPaid by DioceseDBS fee per appAPCS admin feeTotal per application = A+B
Basic  ✔   £18£4.79£22.79
Enhanced DBS – Parish employee £38£4.79£42.79
Enhanced DBS – Clergy & LLM ✔  £38£4.79£42.79
Enhanced DBS – volunteer   ✔  Free£4.79£4.79
Update Service – enhanced only✔   £13 per year **  Free for volunteers
Standard – Do not use


DBS charges valid from 6 April 2022 Fee reduction for DBS checks – GOV.UK (

APCS admin charge remains the same.

** Applicant pays for update service registration and reclaim via expenses

DBS Update Service – GOV.UK (

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